This section familiarizes you with Zimbra 9’s email interface.
Figure 2. Email interface
This page is the first thing you see when you log in to check your emails.
A left sidebar.
An email pane.
A reading pane located to the right or below the email pane.
The reading pane can be disabled from Settings.
You can drag to change the width of each pane.
The left pane of the email window contains the following folders.
Whenever someone sends you an email, it comes straight to your Inbox.
Click this folder to view your incoming emails.
You can also right-click this folder to create subfolders.
Mails that you have written and saved — or which Zimbra 9 saved while
you were composing them — but not yet sent appear under drafts folder.
When you send an email to someone, it appears in your sent folder.
You can right-click this folder to create subfolders.
Zimbra 9 moves all the unwanted or spam emails here to keep them out of your Inbox.
All deleted emails are moved to this folder until you Empty the Trash, permanently delete, or restore them.
Sometimes, you may want a folder for storing specific emails.
All such folders are listed here.
It also lists your saved searches and tags that other emails may carry.
Clicking a tag lists all emails in the email pane, carrying that tag.
You can also create a custom tag.
This pane displays emails from your Inbox by default.
Event invitations appear with
. This icon helps set an invitation apart from an email.
Clicking a folder in the Left Sidebar lists its contents in this pane.
When an email is selected, this pane shows its contents.
A toolbar displays some quick actions regarding an email.
These buttons become functional after you select an email and view its contents in the reading pane.
to reply to the person who sent this email.
to reply to everyone whose email address appears in To or Cc fields.
Any attachment in the original email is not included in Reply or Reply All functions.
to forward this email to others.
It is especially helpful in sending a received attachment to others.
archives your emails and saves space.
Archived emails do not appear in Inbox or any of the folders, but you can search for them using Email Search box.
removes emails from the current folder and moves them to a folder chosen from the drop-down.
The deleted emails appear in the Trash* folder.
marks emails as spam and moves them to the Junk folder.
reveals further actions to take on emails like marking an email as read or unread, or mark an email with a
for it to stand out, and blocking a contact from sending you emails.
Zimbra 9 supports keyboard shortcuts; to see what shortcuts are defined, type Ctrl+Q.
The available keyboard shortcuts are context-sensitive.
Ctrl+Q displays different shortcuts depending on whether you have selected mail, calendar, or contacts.
Kbd:[Shift] and Ctrl help you select contiguous or non-contiguous emails, respectively.
Choose appropriate permissions from the Sharing Permissions drop-down.
Users can view all emails under the shared folder but cannot make changes to that folder.
View, edit, add, and remove
Users have permission to view and edit the contents of a folder,
create new subfolders, present items on your behalf, and delete items
from the folder.
View, edit, add, remove, and administer
Users have permission to view and edit the content of a shared
folder, create new subfolders, present on your behalf, delete items from
the shared folder, and share the folder with others.
Enter the email address(s) with whom to share the email folders.
Click Save for changes to take effect.
If the recipient declines the share, you receive a notification email.
Similarly, when you revoke the share, the recipient also receives an email notification.
Compose and Send a Message
Click New message in the left bar.
Add a recipient email address in the To field.
Separate multiple recipients with a comma.
Click To to launch the Choose Contacts dialog.
Using this tool, you can search for and choose contacts from a selection of contexts.
Choose contexts from the drop-down on the right.
Known addresses (from your contacts or frequent correspondents) appear as suggestions automatically.
You can click on suggestions, or select them with the arrow keys and press Enter.
When composing an email, click To to launch Choose Contacts window.
Alternatively, begin typing recipients to bring up suggestions from which to choose.
These email addresses can be copied and pasted to Cc and Bcc fields as well.
Pick a context for searching and choosing contacts.
The options are from your Contact Folders and lists, including:
This group lists all the contacts that you have added yourself.
This folder lists people to whom you have sent emails.
Global Address List
These are people whose email address domain is the same as yours.
However, only a Zimbra 9 administrator can enable this feature.
This group is a collection of all the contacts listed in Contacts and Emailed Contacts groups.
Format an Email
Use the toolbar at the bottom of the message compose screen to format your text.
Click beside the font size to see the available options.
Click beside the font type to see the available options.
Click for bold, for italicized, or for underlined text.
Click to choose your desired text color.
Click to choose your desired highlight color.
Select text and click to see alignment options.
left-aligns the selected text.
right-aligns the selected text.
center-aligns the selected text.
Click inside a sentence and click to see numbered list options.
Click inside a sentence and click to see bulleted list options.
Highlight a sentence and click to increase or decrease indent of your text.
To create links click and enter the URL, Text to display, and link’s Title.